VALLEY QUEST and VOLUNTEER MANAGER

Mission Statement
:
Vital Communities engages citizens, organizations, and
communities in creating solutions to our region's challenges.
Position Title:
VALLEY QUEST
and VOLUNTEER
MANAGER
Responsible To:
Executive Director
Status:
Regular,
Non
-
Exempt
,
Part
-
time (20
hr/wk equivalent)
Responsibilities:
This
position has two elements: 1) managing one of our oldest and most
popular programs
;
Valley Quest
;
and building it into a bridge to the rest of Vi
tal Communities
,
and 2) managing Vital Communities' volunteer program.
Manage
Valley Quest
:
A)
Coordinat
e
our
annual progra
ms
/ events life
cycle
:
Season
-
opening events (VQ box parties)
Write
&
send VQ
e
-
Newsle
tter (
monthly, April
-
November
)
Award patches and hats (for completion of 20
&
50 Quests)
Keep VQ website current & accurate
B)
Coordinate Box Monitor
program
/
Quest maintenance:
Support / Recruit
/
M
aintain /
C
ommunicate w/ volunteer box monitors
E
nsure boxes are set out
&
taken in
Take responsibility for missing/incomplete boxes
Update box status on VQ web pages
as necessary
Record
sign
-
in
counts on the User spreadsheet annually
C
)
N
etwork
&
market
program
via
:
P
articipat
e
in
annual
community events
(
e.g.
Trek to
Taste, Herrick's Cove
, VT
History Expo)
Network
w/
allied organizations
and partners
(e.g.
Montshire Museum and
VINS
)
W
ork with Outreach Manager to w
rite & distribute
press releases, articles
(e.g.
Parents
Paper
, Norwich
Times
)
Respond
to mail, phone, an
d email inquiries
promptly
Input partners, participants, etc. into
VC
database
Update
and post
info to the VQ website
D
)
Proces
s
new Quests
/
averages 3
-
5/season
Receive
&
review new submission forms
Send acknowledgement/thank you letter
Coordinate
testing & editing of new quests
by volunteers/participants
Publish
via the website and/or other VQ
(
and community
)
publications

2
E)
Manage Super Quest
Decide on theme in fall
Work with site and sponsors in winter
Write the clues and work with Nomad
on design, recruit a prize
Promote all summer
with schools, libraries and State
-
wide Tourism Departments
Communicate with Teams and award patches as they finish
Write and conduct a survey and teams complete the Super Quest
Award Super Quest prize at Open
House in December
F
)
Work with Quest Council
Schedule quarterly meetings with newly form
ed
council
Set agenda with relevant issues facing the program
Take minutes and distribute to council
G)
Oversee distribution of Valley Quest books
and mat
erials
:
Annually (April)
check in with our
core
book distributors (
~
30
)
Track
sales
revenue
monthly
(received from Enfield Distribution)
H
)
Assist in
g
enerating
VQ Program revenue
Work with
grant
writer
Work with Corporate Sponsorship Manager
for Super Quest sponsor
Steward all grants and sponsors
Report to all foundations and sponsors
I
)
Supervise Valley Quest
program
volunteers
Attract, train, supervise and support Valley Quest interns
(Dartmouth, etc.)
Attract, train, supervise
and support volunteers
(e.g. program participants)
J
)
Participate in VC Development process
Contribute to VC newsletters
Contribute to VC Annual Report
Participate in Fall and Spring appeals
Participate in
Donor Update
letter process
Particip
ate in donor thank you process
Manage Vital Communities volunteer program
Coordinate and track all volunteers
Recruit volunteers for Valley Quest and other Vital Communities programs
Acknowledge and thank all volunteers
Manage Volunteer of the Year Award
Other duties as assigned

3
General Expectations of all Staff

Understand and support the mission of Vital Communities as expressed by the Board

Network with allied organizations and initiatives

Coordinate and integrate efforts with staff working on other
Vital Communities programs

Actively participate in Vital Communities' planning, evaluation and development: including
annual appeals, newsletter and annual reports, staff retreats and meetings, Board retreats and
meetings (as invited), and other outreach
systems including blogs and the website

Greet the public through all channels of communication with courtesy and respect

Work in a safe manner and report any safety hazards to the Executive Director

Maintain individual work station and office in a clean, a
ttractive manner

Practice good work habits of flexibility, efficiency, punctuality, dependability, and
confidentiality

Strive to upgrade existing skills and learn new ones

Employ good communication skills by sharing information, listening to others, and gi
ving
positive input

Work as a team member by helping others and making suggestions for improvements
Support Available to All Staff

Opportunity to set professional development goals with supervisor

Regular meetings of VC staff

Staff handbook updated
regularly, with description of employment benefits and restrictions.

 

White River Junction, Vermont
2014-05-31
Valley Quest
na
hr@vitalcommunities.org

195 North Main Street
White River Junction, VT 05001
,