Portfolio Manager, Corporate/Foundation Relations

Background: The New York Hall of Science, New York City’s only hands-on science museum and host to close to a half a million visitors every year, serves the most ethnically diverse population in the country reflecting the institution’s home borough of Queens and also that of the greater metropolitan area. Built originally for the 1964 World’s Fair, NYSCI continues to capture the spirit of discovery and innovation that was at the heart of this event. NYSCI offers an unparalleled range of 450 interactive exhibits that invite visitors to explore varied aspects of science, technology, engineering, and math (STEM). By combining these exhibits with the country’s largest outdoor Science Playground along with discovery labs, teacher-training programs, and internationally replicated science education programs for urban youth, NYSCI brings the excitement and understanding of science and technology to children, families, and teachers throughout the New York metro-region and beyond.

Our mission is to bring the excitement and understanding of science and technology to children, families, teachers, and others by galvanizing their curiosity and offering them creative, participatory ways to learn.

NYSCI is currently developing new approaches to engaging visitors in science on the floor of the museum. The largest of these initiatives, the Design Lab, is scheduled to open at NYSCI in 2014. Design-based practices on the museum floor require facilitation, and a key objective is to develop new training models for Explainers that will effectively support this work.

The quiet phase of The Campaign for NYSCI is underway; it is a $50 million capital/programmatic effort that will culminate in NYSCI’s 50th anniversary in 2014.

NYSCI has approximately 110 full-time and over 170 part-time staff-members.

Departmental Role: Raise funds to support the work and mission of NYSCI by raising awareness of NYSCI’s work, goals, and financial needs.

Function: The Portfolio Manager (PM) is a member of team that is responsible for developing, managing, and executing NYSCI’s corporate and foundation giving program led by the Associate Vice President for Institutional Advancement. The PM will manage a portfolio of donors and prospects, and assist in the formulation of a gifts strategy for NYSCI from prospect identification, research, cultivation, solicitation, and stewardship. In addition, the PM will work closely with the department’s other PMs, and members of the Institutional Advancement team.

Principal Responsibilities:

  1. Thoroughly understand NYSCI, its mission and policies, culture, values, history, key stakeholders, programs and finances.
  2. Help to develop, manage, and execute NYSCI’s corporate and foundation giving program.
  3. Cultivate and steward donors and philanthropic partnerships to raise funds for initiatives that support and align with NYSCI’s mission and core values.
  4. Seek opportunities and identify prospects and other key partners that may enhance NYSCI’s mission and programs and help position the institution as a leader in the STEM and education field.
  5. Write interesting and effective grant proposals that increase donor awareness of NYSCI’s mission & programs and encourages their engagement and financial support.
  6. Work collaboratively with Education and External Relations departments to help shape programmatic and marketing goals and activities and to ensure alignment with NYSCI’s mission and to facilitate positive long-term relationships with donors.
  7. Help create and build upon a culture of giving at NYSCI.

Strategies for Growth in Institutional Giving

Work directly with AVP of Institutional Advancement and NYSCI’s President, and Senior Management to:

  • Identify emerging business leadership and industry trends with a special emphasis on developing meaningful corporate alliances and identify, evaluate, cultivate and solicit five- and six figure philanthropic commitments to support the mission and goals of the institution.
  • Create opportunities to build awareness among corporate and foundation constituencies in order to build and significantly expand positive fundraising relationships.
  • Help shape NYSCI’s educational programs by participating in the development of goals, objectives, outcomes and evaluative assessments to ensure alignment with institutional mission, giving trends and donor interests.

Donor Prospecting, Cultivation and Management

Initiate opportunities for key NYSCI staff to interact with corporate and foundation prospects through meetings and site visits.

  • Maintain a high quality stewardship process for active corporate and foundation prospects and donors, working closely with program staff to ensure the timely delivery of quality reports and evaluations.
  • Develop and execute new approaches to foundations and corporations and coordinate these contacts to initiate the cultivation/fundraising process. Conduct research to identify the goals, net worth, history of charitable donations, or other data related to new donors to expand donor portfolio.
  • Develop and execute competitive, high quality proposals for corporate and foundation prospects. Maintain a rigorous schedule of contacts with corporate and foundation representatives, creating moves management plans related to them.
  • Support the overall goals of the Institutional Advancement department by assisting with writing and messaging projects as needed.

Departmental Management

Support the AVP and Institutional Advancement department in the following ways:

  • Work with the Finance department to develop and track corporate and foundation giving and annual fundraising projections.
  • Participate in weekly meetings, communicate goals & deadlines, establish communication strategies, and troubleshoot issues in an open discussion.
  • Assist with administrative activities as required.
  • Work effectively as part of a small but growing team.
  • Complete other tasks as assigned.

Supervisory Responsibilities: NONE


Education: BA or equivalent level degree in appropriate field.

Experience: A minimum of 3-5 years of corporate/foundation development experience and experience working within a complex organization.


  • Commitment to the philosophy and mission of NY Hall of Science.
  • Demonstrated ability to identify, cultivate, solicit and close or support the closing process for grants from corporations and foundations.
  • Flexibility and experience in building a corporate and foundation relations program and proven ability to effectively inspire others.
  • Demonstrated ability to establish, maintain and strengthen relationships with significant donors on behalf of an institution, and an understanding of the record keeping and stewardship systems that support a successful donor relations program (particularly Raiser’s Edge).
  • The ability to organize and prioritize fundraising activities effectively.
  • Knowledge of principles and techniques of supervision.
  • Ability to plan and organize the activities of others.
  • Ability to get ideas accepted and to guide a group or individual to accomplish the task.
  • Ability to modify leadership style and management approach to reach goal.
  • Demonstrable experience in working with teams with the ability to harness team creativity and translate into effective fundraising.
  • Strong communications skills with the ability to express ideas clearly both in written and oral communications.
  • Ability and willingness to participate in events outside the workday schedule.
  • Experience serving diverse audiences.

The New York Hall of Science supports diversity in the workplace. NYSCI is an equal opportunity employer (EOE) and supports a drug free workplace

How to apply


Qualified candidates should send resume and cover letter with salary range/requirements. No calls please.

Application Deadline: February 28, 2014

Targeted Start Date: Immediately

Email to: jobs@nysci.org

Please include job title in subject line.

Corona, New York
New York Hall of Science

47-01 111th Street, Corona, NY, 11368, US