Office Manager

Position Summary:

The Fair Housing Center of Central Indiana (FHCCI) is a non-profit organization whose mission is to ensure equal housing opportunities by eliminating housing discrimination through advocacy, enforcement, education and outreach. The Office Manager will be trained and supervised by the Executive Director, be responsible for overall office management, complete reception duties, and needed administrative functions.

Knowledge and Abilities:

The knowledge, skills and abilities needed for this position are typically acquired through a college training or vocational/educational training program of business administration, or business office management. The required knowledge, skills and abilities may also be acquired through four or more years of applicable job experience in a position of equal or greater authority. A passion for social justice is a must. Any candidate for this position will need the following:

  • Ability to interact and communicate with a diverse population of individuals in a friendly and professional manner;
  • Experience or ability to acquire extensive knowledge of working with grants through federally funded programs, including, but not limited to, compliance with HUD (US Department of Housing & Urban Development) guidelines;
  • Ability to work accurately, follow instructions, meet deadlines, maintain confidentiality, and work well with other staff;
  • Experience in office practices that demonstrates ability to organize, plan, and supervise support staff;
  • Training/experience operating a computer and knowledge of word processing, data bases, and spread sheet programs as well as the internet and e-mail;
  • Sound judgment and organizational skills, ability to prioritize, attention to detail, and able to work independently;
  • Ability to manage multiple projects and adjust from slow to busy periods; and
  • Must support the FHCCI mission and program goals.

Skill Requirements:

  • Competency in computer hardware operation and experience with software, including Microsoft Word, Excel, PowerPoint, Outlook and Adobe Pro and/or Google docs necessary.
  • Ability to generate and distribute accurate office correspondence, memoranda and other materials with accuracy.
  • Ability to handle complex administrative workload.
  • Excellent communication skills.
  • Ability to draft routine correspondence and conduct accurate data entry.
  • Ability to maintain consistent professional composure and exercise excellent interpersonal skills.
  • Dedication and support for civil rights and fair housing issues.
  • Ability to represent the FHCCI in a professional manner.
  • Bi-lingual Spanish useful but not required.

Machines/Equipment Used:

  • Computer
  • Fax Machine
  • Photocopier
  • Calculator and/or 10-key adding machine
  • Voicemail/Phone System
  • Postage Machine
  • Folding Machine
  • LCD Projector

Position Responsibilities:

  • Must be able to work Monday through Friday during FHCCI office hours of 9:00 am to 5:00 pm or as position demands;
  • Greets public, answers telephone, directs calls to appropriate staff, records and delivers messages, retrieves messages from voice mail; and screens intake calls;
  • Performs clerical work such as filing, photocopying, collating and assembling;
  • Coordinate mailings, respond to client publication requests, conduct e-mailings and dissemination of materials to Center’s board of directors, the general public and other groups as necessary;
  • Maintains and completes basic bookkeeping and payroll obligations as needed;
  • Assists as needed in keeping financial records current and accurate;
  • Prepares materials and mailings for the Board of Directors in coordination with the Executive Director;
  • Ensures assigned data bases are current and accurate;
  • Works with assigned accountant to provide needed information for tax preparation and financial statements;
  • Assists Executive Director in preparation for any audits;
  • Maintains staff files with appropriate documentation;
  • Assists in educational outreach programs and activities including event planning and coordination;
  • Assures all files and inventory records are properly maintained;
  • Maintains stock and documents the purchase of office supplies;
  • Utilizes and maintains record of invoices and purchase orders;
  • Maintains incoming and outgoing mail and maintains postage and copier codes for accurate billing;
  • Recruits, trains and supervises any temporary staff;
  • Support office management through purchase of supplies, mail related functions and deliveries, errands and office coordination;
  • Coordinate meetings and teleconferences and provide accurate minutes or notes as requested;
  • Prepare accurate correspondence, memoranda and other business materials and documents as necessary;
  • Exhibit a high level of personal energy, organization and commitment to position and FHCCI mission; and
  • Assume other responsibilities as assigned by the Executive Director.

Must have reliable transportation and a valid government ID. Travel is expected to be minimal for this position.

Salary and Benefits:

$25,000 to start, dependent on experience, skills, and abilities. Position is full time. Hours may vary from week to week as a result of deadlines and position requirements. Benefits include health, vision and dental insurance; paid annual and personal leave; and paid holidays. A criminal background check is required for employment.

The FHCCI supports affirmative action and is dedicated to promoting equal employment opportunity.

How to apply

To Apply for This Position:

Send a cover letter explaining why interested in the position, a resume, and 3 year salary history to anelson@fhcci.org with the subject “Office Manager Position.” Only email applications will be accepted. Position will remain open until filled. To learn more about the FHCCI, visitwww.fhcci.org or visit our jobs page at:http://www.fhcci.org/volunteer-jobs/

Indianapolis, Indiana
2013-11-13
The Fair Housing Center of Central Indiana (FHCCI)
n/a
anelson@fhcci.org

615 N. Alabama Street, Suite 426, Indianapolis, IN, 46204, US
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