Human Resources Manager

The Marion Institute (MI) ( seeks a Bookkeeper, Human Resources Manager and Connecting for Change Family Program Coordinator to join the Executive Director and MI team. We are looking for a motivated team player and self-starter who would like a varied, interesting work environment, and able to work on a number of exciting projects at the same time.

Founded in 1993, The Marion Institute is a non-profit that acts as an incubator for a diverse array of Programs and Serendipity Projects that seek to find a solution to the root cause of an issue in the realms of sustainability and social justice.  The three tenants that thread our work together are accessibility, diversity and root cause solutions.




Accounts Payable

  • Process all accounts payable in a timely manner and properly record all invoices and other items for payment in Quickbooks
  • Process all wire transfers
  • Process sales tax payments quarterly via the internet


  • Responsible for ensuring finances are accurate and up-to-date
  • Manage cash flow
  • Reconcile all investments accounts
  • Reconcile petty cash
  • Manage inventory
  • Prepare and manage Program budgets and give regular budget updates to Program Directors
  • Assist in creating and managing event budgets when needed
  • Prepare, review and be accountable for all Board required reporting
  • Draft other financial reports as requested
  • Manage annual audit and collaborate with Financial Services, Executive Director and the auditor in approval of yearend financial statements and audit reporting
  • Liaison between all programs/projects and MI relative to financial reporting


  • Review all insurance policies prior to renewal and make periodic updates/changes when necessary
  • Process and enter into Quickbooks biweekly payroll, payroll taxes and employee health insurance contributions
  • Prepare monthly pension report and submit payment
  • Review plans and rates prior to open enrollment for Dental, Health, Life & Disability Insurance
  • Manage Section 125, Healthcare Reimbursement and Dependent Care Arrangement Accounts
  • Process quarterly HIRD reporting
  • Manage 403b plan and process required annual Form 5500 reporting
  • Periodic review of all benefits with emphasis on cost/value and if they reflect MI’s values of sustainability
  • Assist the Executive Director with staff reviews, hiring and terminating personnel
  • Ensure all employee files are complete and up to date
  • Update Employee Handbook when needed
  • Manage all employee time logs
  • Help create independent consultant contracts when necessary
  • Prepare and process W2’s and 1099’s
  • Process workers’ comp annual audit
  • Assist in administrative problem solving, program/project planning, development, and execution of stated goals and objectives (when necessary)


  • Ensure required non-profit documents are in place [e.g. D&O Insurance, state registration for fundraising, etc.]
  • Seek counsel from legal counsel on any legal questions and issues regarding MI
  • Assist Executive Director in review and execution of legal contracts/agreements


  • Family Program Coordinator: responsible for implementing Family Workshops, ongoing interactive space and childcare
  • Help manage Green Space
  • Coordinate breakfast, snack and VIP dinner donations
  • Coordinate breakfasts and snacks
  • Mentor, train and manage an AmeriCorps volunteer for two months
  • Assist with other event related duties [when necessary]



  • Knowledge of non-profit financial budgeting and planning
  • Working knowledge of Quickbooks
  • Excellent computer and organizational skills
  • Detail-oriented with the ability to summarize information
  • Ability to multitask and work well under pressure

Compensation: Salary commensurate with experience.


How to Apply:

Please send cover letter, resume, professional references, salary requirement and a writing sample by May 24, 2013 to:

Lena Grima, Human Resources
The Marion Institute
202 Spring Street
Marion, MA 02738

Interested parties are encouraged to apply via electronic mail.

MI is an equal opportunity employer and actively seeks a diverse pool of candidates in this search.

Marion, Massachusetts
The Marion Institute
Lena Grima, Human Resources