Finance and Administration Manager

The Center seeks a qualified individual to manage a range of internal organizational operations including financial systems, human resources, information technology, administration, and infrastructure. The Finance and Administration Manager participates in the development and implementation of organization-wide policies that will contribute to the Center's overall mission and success.

Title: Finance and Administration Manager (Exempt, full-time 40 hours per week)

Reports to: Vice President

Supervises: Staff Accountant, Program Assistant, Development Coordinator

Salary: $50,000-$60,000 annually (plus benefits) dependent on qualifications and experience.

Summary

The Finance and Administration Manager fills a key role in the organization, overseeing the systems that support a dedicated and collegial staff of 13 committed to a common mission. Core responsibilities are to: Ensure the Center maintains an accurate and organized financial management system that minimizes exposure, complies with legal requirements, provides reliable data, and supports realistic projections of revenues and expenses. Maintain personnel policies supported by an equitable salary and benefits package to attract and retain superior employees. Support an operational structure that provides a pleasant and productive work environment. Maintain an infrastructure that supports staff members' ability to work efficiently on program development, implementation and evaluation. Enhance internal systems to optimize productivity and minimize risk. Provide program support to further the mission to help communities benefit from forest-based economic and conservation initiati ves through sharing of practical resources and innovative thinking.

Responsibilities

Budget and Financial Reporting
• Analyze, maintain, and reconcile monthly accounts, including bank accounts, restricted accounts, statement of activity and balance sheet accounts.
• Analyze monthly trends and variances and prepare financial statements.
• Manage the annual budget process.
• Assist external CPA firm in completion of annual financial audits and taxes, including preparation of audit schedules.
• Ensure all regulatory filings are completed thoroughly, accurately and on time.
• Prepare ad hoc reports and perform special projects as needed, including grant reporting.
• Safeguard assets through compliance with internal controls and oversight of external fund management.

General Operations
• Supervise accounting and operations staff (Staff Accountant, Program Assistant and Development Coordinator).
• Evaluate and address operational infrastructure needs to ensure productive, cost effective solutions are in place.
• Manage office space use and conduct comparative analysis at periodically.
• Supervise vendor and support relationships, contracts and payments.
• Procure and maintain appropriate, affordable insurance for business, directors, staff and vehicles.
• Oversee vehicle use including rental and lease arrangements, purchases, legal and safety requirements, and disposal.
• Work with contract IT personnel to manage acquisition and maintenance of and support for applications, systems, network, and technical services, including financial software, constituent database, and standard Windows-based office systems..
• Ensure IT systems are compatible and integrated and aligned with current and projected needs, that downtime and exposure to external risks are minimized and that the cost/benefits ratio for system investments are well managed.

Human Resources
• Supervise payroll processing and administration.
• Maintain a competitive benefits package that is economically feasible.
• Support consistent recruiting, staff orientation, and departure procedures for employees.
• Support staff meeting and retreat planning and communications.
• Ensure procedures, compensation, and benefits are well thought out, fair and meet or exceed legal and nonprofit standards or requirements. Maintain knowledge of legal requirements and government reporting regulations.

Organizational Development
• Maintain corporate records and meet all state and federal legal requirements. Oversee risk management and legal activities through internal controls, document evaluation including review of letters of agreement, contracts, leases, and other legal documents, and record maintenance.

Qualifications
• College degree or equivalent, and a minimum of five years' experience in organizational finance and administration.
• Excellent skills in accounting software and Excel. Familiarity with constituent management systems preferred.
• Strong orientation in nonprofit accounting principles.
• Excellent interpersonal skills; ability to communicate verbally and in writing with a high degree of discretion with a broad and diverse constituency.
• Solid, practical knowledge of employment law at the state and federal level.
• Time management skills that balance flexibility and responsiveness with adherence to deadlines.
• Equanimity to manage a busy office while accomplishing individual tasks and projects.
• Sense of humor and ability to work in a fast-paced and open-layout office environment.

To Apply
Applications will be accepted until the position is filled. Please submit a cover letter and resume detailing your interest and qualifications to resume@northernforest.org with the subject line Finance and Administration Manager application. No calls, please.

The Northern Forest Center is proud to maintain employment practices based on individual qualifications, merits, and achievements. All decisions to recruit, hire, promote, and release from employment are made without discriminating according to race, color, religion, national origin, gender, sexual orientation, age, marital status, political beliefs or disability.

Concord, New Hampshire
2014-04-30
Northern Forest Center
Kim Maynard
kmaynard@northernforest.org
(603)229-0679
18 N Main Street, Suite 204
Concord, New Hampshire 03301
United States
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