Associate Director of Administration

Job details

Auto req ID 30944BR

School/Unit Harvard School of Public Health

Sub-Unit ————

Location USA – MA – Boston

Job Function General Administration

Department Immunology & Infectious Diseases

Salary Grade 058

Union 00 – Non Union, Exempt or Temporary

Duties & Responsibilities -Provides departmental guidance on day to day operational issues.

-Manages and provides leadership on strategic staff recruitment, compensation, performance management, reclassification, salary management and staff development.

-Will be the first point of contact to resolve employee relations issues and will work with Human Resources (HR) to address further when necessary.

-Will identify departmental training needs and implement training as needed.

-Advises faculty and staff on best hiring practices, interfaces with HR and manages all payroll issues according to policies and practices.

-Oversees and manages all faculty searches and interacts with Faculty Affairs.

-Is responsible for maintaining personnel files, managing staff transitions and all new hire on-boarding.

-Manages all personnel data and personnel transactions in the Human Resource Information System.

-Develops, implements, and provides guidance to staff, faculty and managers on human resource and payroll administrative policies.

-Works with department leadership to streamline administrative processes and leads process improvement projects.

-Will represent the department on various school wide administrative meetings.

-Will supervise department’s administrative staff.

– Candidate will need to function very independently and will need to bring issues to closure with minimal guidance.

-Other administrative duties as required.

Basic Qualifications – Bachelor’s degree.

– 7+ years of progressive administrative management experience.

-Demonstrated supervisory experience required.

Additional Qualifications -Must have experience working with human resources policies and procedures.

-Excellent verbal and written communication skills required.

-Must have the ability to manage multiple activities in a time-sensitive environment, and handle difficult and confidential issues with integrity.

-Must be proficient in MS Office.

-Experience working in an academic setting preferred.

Additional Information Harvard offers an outstanding benefits package including:

Time Off: 3 – 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join HSPH to support our mission of health research & education and be a part of the oldest institution of higher learning in the country!

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Boston,, Massachusetts
Harvard School of Public Health