Administrative Coordinator

COMPASS seeks motivated and well-organized candidates with an interest in science in service of society for the position of COMPASS Administrative Coordinator, to be located in the COMPASS office in Santa Barbara, California.

Position Description
The COMPASS Administrative Coordinator will provide administrative and logistical support to a wide variety of COMPASS activities including assisting the Director of Science Outreach, supporting COMPASS' scientist communications trainings and other events, as well as working closely with all COMPASS staff as needed. The COMPASS Administrative Coordinator will have primary responsibility of the following:

1)    Logistical coordination of trainings.  Work with the Director of Science Outreach to liaise with event organizers to plan and execute COMPASS' science communications trainings.  Duties include:

  • Draft and assist in the creation and tracking of workshop documents such as scope of work, contract, agenda, and the compilation of participant surveys
  • Coordinate with journalist trainers to confirm travel logistics and compile bios
  • Liaise with event organizers to ensure clients' needs are met and event space has the proper setup including proper A/V needs
  • Organize the distribution of pre-workshop information to organizers or participants as needed

2)    Provide administrative support to the Director of Science Outreach in daily work and systems:

  • Organize and streamline systems for work efficiency
  • Input information in internal databases to build and maintain our network
  • Assist with some media outreach, including social media networking
  • Assist with content development of presentation materials for invited talks in the form of Keynote and Power Point
  • Assist with formatting and packaging materials

3)    Aid in the coordination of other activities and events, such as conferences and science workshops:

  • Play a role in COMPASS' social media landscape
  • Internal support to connect trainings efforts to the broader COMPASS team including scheduling conference calls, logging important activity via our staff reporting system (Yammer)

4) Contribute to COMPASS' administration and support team. COMPASS' Operations Manager (located in Portland Oregon) and another COMPASS Administrative Coordinator (located in Washington DC) will work closely with this COMPASS Administrative Coordinator in designing and implementing cross-team systems that better enable COMPASS staff and leadership to implement their work.

Qualifications
COMPASS welcomes applications from candidates who are highly organized and have strong interpersonal and written communications skills.  Applicants should have strong attention to detail, be meticulous, motivated to improve systems, and eager to help on a variety of administrative, technical and clerical tasks. They should also be willing to support mechanisms of cohesion and communication among team members and a have passion and appreciation for science, sustainability, environment, and communications. We encourage innovation and independence in creating improved systems, and communication products.

The candidate must have:

  • Excellent attention to detail and organizational skills.
  • Excellent written and oral communications skills.
  • High proficiency with office productivity software including, but not limited to, Microsoft Word, Excel, Adobe Acrobat, Photoshop, Keynote and/or PowerPoint.
  • An excellent knowledge of Mac systems.
  • Experience with professional uses of social networking tools such as Twitter and Facebook.
  • Proficiency with, or ability to quickly learn various A/V setup and systems.
  • Proficiency with, or ability to quickly learn various online communication and file sharing tools such as Skype, DropBox, the suite of Google applications (including but not limited to email and Google docs), and others.
  • Interest and ability to learn new technologies and tools.
  • Ability to manage multiple projects on varying deadlines.
  • Ability to work in a fast-paced work environment that requires a proactive approach and fast turn-around times.
  • A work style that combines tenacity, creativity, and troubleshooting skills.
  • A positive, upbeat personality with plenty of patience and enthusiasm.
  • An undergraduate degree.
  • Willingness to support a fast-paced team.

In addition, the ideal candidate will have:

  • A sunny disposition!
  • Some familiarity with scientific, media and/or policy-making cultures.
  • An appetite for facilitating and improving our communications products, efficiencies and teamwork.
  • A desire to help scientists make their science matter.

Compensation and Location
COMPASS offers a competitive benefits package and salary commensurate with position and experience. This position is based in Santa Barbara (co-located with the Director of Science Outreach). Some travel required (attending select COMPASS events to learn how they operate, and to help support larger scale events on-site).

How to apply
Interested candidates should submit a cover letter, resume, and contact information for three professional references as one single PDF titled 'Last Name, First Name - COMPASS Administrative Coordinator 'to Erin Moomey, Operations Manager, at coordinator.position@compassonline.org. The deadline for applications is January 4, 2013. Earlier applications are welcomed.

About COMPASS
COMPASS works to ensure that science is better understood and used by society. We help scientists to be better communicators and leaders by teaching new tools, and by facilitating connections between the worlds of science, journalism and policy. COMPASS works with scientists from across North America, and occasionally internationally, connecting them to leading media and journalists and transformative political processes.  For the past decade we have supported ocean scientists, but we are currently expanding our scope and organization to support science/scientists working at the intersection of people and the environment.

COMPASS' twelve staff members are distributed across the country in Washington, Oregon, California, and the District of Columbia, and we anticipate growing our organization in the upcoming year. Our team is innovative, intelligent, dedicated, hardworking, supportive and fun. We are all passionate about our organization and mission. Please visit our website, www.COMPASSonline.org, or our blog, compassblogs.org, for more information about our staff and our work.

Equal Opportunity Employer
Because COMPASS uses Tides Center as a fiscal sponsor, the Tides Center is the legal employer of this position. Tides Center is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition (cancer-related) or conditions Acquired Immune Deficiency Syndrome (AIDS) and AIDS-related conditions (ARC). Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

Santa Barbara, California
2013-01-04
COMPASS
Human Resources



,