Grant and Contract Specialist, Grants Office

Target start date: Spring 2015

The position

Antioch University New England seeks a practiced professional to assume the position of Grant & Contract Specialist based at our Campus in Keene, NH. We particularly invite candidates who will enhance the racial, ethnic, nationality, or cultural diversity of our community.

This position has primary responsibility for providing post-award administrative support to project directors and principal investigators engaged in AUNE’s sponsored programs and other restricted funds projects. Service will include research, quality assurance and compliance, expense monitoring, financial reporting, and close-out administration. This is a parttime, grant-funded position, reporting to the Director of the Grants Office.

Success in this position requires the ability to source, assemble, and disseminate complete and accurate information; an orientation towards customer service; superior organizational skills and proficiency using technology to automate processes; and, ability to manage competing priorities and thrive in a changing environment.

Areas of responsibility

Working with the Grants Office Director and the Campus Finance Director, assist project directors with:

Expense monitoring and financial reporting (roughly 40%) Review expenditures against federal, state, private agency guidelines; and, ensure adequate documentation. Prepare invoices and track payments. Serve as primary contact for research accounting assistance to departments. Prepare financial status and detailed analysis of award data, providing routine and ad-hoc reports as requested.

Effort certification and reporting (20%) Provide appropriate assurances to sponsors that salaries charged are reasonable to work performed, and that project staffs have met their commitments to sponsored projects, including sub recipients.

Award closeout (20%) Take steps to ensure complete and timely technical and financial reporting to program sponsors.

Quality control and compliance (5%) Develop and apply internal controls on research activities in accordance with applicable cost accounting principles.

Communication and training (5%) Train research faculty and staff on post award topics such as federal cost accounting standards, and interpretation and implementation of agency guidelines. Provide documentation or coordinate requests for information.

Other (10%) Liaise between principal investigators, campus administrators, and the Campus Finance Director during internal or external audits. Represent the campus on any university-wide committee set up to cover grant and contract post-award management.

Required qualifications

  • Bachelor’s degree plus 5 years of substantive experience with similar responsibilities
  • Demonstrated administrative and financial accounting and reporting skills required to develop budgets; monitor expenditures and maintain data; design, analyze, and prepare financial reports; establish and maintain tracking systems for grants/contracts, subawards and subcontracts; monitor compliance requirements; and, maintain complete grant and contract records
  • Good knowledge of and demonstrated capacity to learn and apply federal rules and regulations, and applicable OMB Circulars, and federal and non-federal cost accounting principles and experience assisting with auditing sponsored projects in a university or government setting
  • Aptitude for leveraging technology to work productively, and proficiency using database, spreadsheet, and other software programs
  • Ability to meet deadlines, prioritize tasks, and maintain confidentiality

The University and Campus

Antioch University is a unique and dynamic institution that brings to life the brightest ideas and highest ambitions of its students. A private, nonprofit institution, the University is a singularly accredited, highly integrated multi-campus institution, reaching coast to coast like no other in the country. The pillars of our national position are our five geographically dispersed, vibrant and engaged campuses. Each maintains a strong regional presence, committed to serving our communities and guided by shared core values of quality education, inclusiveness, social justice, experiential learning, and socially engaged citizenship. Visit the University website for more information.

Antioch University New England educates roughly 1000 students engaged in a range of graduate programs, including master’s and doctoral level programs in management, education, psychology, and environmental studies; several research and service centers; and, a host of community-focused advocacy and development activities. Our distinctive pedagogy mixes academic rigor with experiential learning and social engagement. In 2014, we celebrate 50 years and 10,000 alumni; and, look forward to developing multiple opportunities to expand our programs, extend our reach, strengthen our brand, develop reciprocal partnerships, and exploit alternative delivery modalities. Peruse our Campus website for more.

Application instructions

To apply, submit a cover letter, complete resume, and contact information for three or more professional references to with “Grant/Contract Specialist Search” in the subject line.

Application review begins mid-March, and continues until the position is filled.

AUNE is committed to providing a learning and work environment free from discrimination and harassment. Programs, activities, and employment are available with equal opportunity for all and without discrimination on the basis of race, age, color, gender, gender identity, ancestry, religion, national origin, sexual orientation, family status, or disability. The Campus is also a smoke-free environment.