Administrative Assistant, Environmental Studies Department

Status: Fulltime appointment, Keene NH, Target start date: August 2014

The position

The Department of Environmental Studies seeks a highly motivated, hands-on individual who enjoys working as a collaborative team member on the frontline of a dynamic and exciting student-centered academic department.  Seated in the center of the Environmental Studies’ main office, this person serves as initial point of contact for all Department inquiries. This is a fulltime, staff position, reporting to the Department’s Director of Administration.

Success in this position requires strong interpersonal and effective communication skills, attention to detail, and the ability to handle competing priorities. High levels of organizational, administrative, time management, and problemsolving skills are essential, as is the ability to effectively multi-task and thrive in a changing environment. This is a busy but friendly, fun, professional environment where a sense of humor is essential.

Areas of responsibility

Student services and related course support (roughly 20%)

This individual is the initial point of contact for all student inquiries: provides assistance and support navigating University and Department processes; manages logistics and equipment requests for dissertation proposal and final defense; and assists students with the final depositing stage of dissertations and theses.

Faculty and related course support (30%)

This individual provides administrative support to faculty and course sites:  manages room and equipment requests, assists faculty and students in the use of University’s online tools and collaborative sites, including Sakai and MyAntioch; takes and disseminates notes or minutes of all department program meetings; collects and tracks course evaluations and syllabi; enters and manages data for tracking faculty/student theses, project and dissertation advising; assists with new and adjunct faculty orientation and collateral paperwork and correspondences, and assists faculty with book orders.

Departmental support (30%)

This individual provides routine administrative support: ensures smooth operations related to mail distribution, photocopying, department emails, office and AV equipment, and stocking office supplies; maintains the department’s electronic events calendar, and student files; coordinates room scheduling; prepares, updates, and distributes the Department’s print and digital program materials, such as handbooks and forms; maintains database systems, bulletin and photo boards; assists with planning and organizing department events and projects including Visiting Days, community and colloquium gatherings, and Commencement. Instructs and supports student workers to carry out office tasks with high levels of accuracy and efficiency; performs other duties as assigned.

Post-award fund management (20%)department and institutional service:

As part of the support to faculty and the department, this individual is expected to provide post-award management for funded projects led by the Environmental Studies faculty. In addition, it is expected that this individual will work closely with our Grants Director to offer reporting and administrative post-award support to faculty in other departments.  In this capacity this individual will work collaboratively with post-award accounting professionals in the finance office.  As AUNE expands extramural award work, the VPAA, ES Department Chair, and Director of Administration for ES will routinely assess the pragmatic needs of the institution, potentially shifting the University post-award administrative support function out of this portfolio.

Required qualifications

  • Bachelor’s degree plus 2+ years similar and successful work experiences, preferably in higher education.
  • Proficiency using technology to support administrative work and outcomes, including web-based tools, database and learning management systems, and social media (e.g. Microsoft Suite, Sakai, Datatel Colleague, LinkedIn)
  • Excellent written and verbal communication skills
  • Demonstrated ability to work collaboratively with co-workers
  • Service orientation and willingness to go the extra mile
  • Ability to prioritize office tasks and thrive in a complex and fast-paced working environment.
  • Flexibility to work an occasional evening or weekend to support special events

The University and Campus

Antioch University is a unique and dynamic institution that brings to life the brightest ideas and highest ambitions of its students. A private, nonprofit institution, the University is a singularly accredited, highly integrated multi-campus institution, reaching coast to coast like no other in the country. The pillars of our national position are our five geographically dispersed, vibrant and engaged campuses. Each maintains a strong regional presence, committed to serving our communities and guided by shared core values of quality education, inclusiveness, social justice, experiential learning, and socially engaged citizenship. Visit the University website for more information.

Antioch University New England educates roughly 1000 students engaged in a range of graduate programs, including master’s and doctoral level programs in management, education, psychology, and environmental studies; several research and service centers; and, a host of community-focused advocacy and development activities. Our distinctive pedagogy mixes academic rigor with experiential learning and social engagement. In 2014, we celebrate 50 years and 10,000 alumni; and, look forward to developing multiple opportunities to expand our programs, extend our reach, strengthen our brand, develop reciprocal partnerships, and exploit alternative delivery modalities. Visit the Campus website for more information.

Application instructions

To apply, submit a cover letter, resume, and contact for three or more professional references to HR.AUNE@antioch.edu with AUNE ES Admin Search in the subject line. Application review begins 21 July 2014, and continues until the position is filled.

AUNE is committed to providing a learning and work environment free from discrimination and harassment. Programs, activities, and employment are available with equal opportunity for all and without discrimination on the basis of race, age, color, gender, gender identity, ancestry, religion, national origin, sexual orientation, family status, or disability. The Campus is a smoke-free environment.