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Student Handbook Policies & Procedures

Academic & Enrollment Policies | Administrative Policies
Campus Resources & Academic Support Policies | Financial Policies

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Academic & Enrollment Policies

Academic Dishonesty & Plagiarism
Advanced Standing: Advanced Standing Overview
Advanced Standing: Fees for Assessment of Advanced Standing
Advanced Standing: Prior Learning Credit
Advanced Standing: Responsibilities of Participants
Advanced Standing: Timing of Applying for Advanced Standing
Advanced Standing: Transfer Credit
Advanced Standing: Transfer Credit vs. Waiver of Course Requirements
Advising
Attendance & Residence
Change of Program
Course Crediting: Course Crediting Policies Overview
Course Crediting: Deadlines for Submission of Required Work
Course Crediting: Extension of Verification Deadlines
Course Crediting: Internship/Practicum Crediting Policies
Course Crediting: No Credit
Course Crediting: Reversals of no-credit assignment
Course Crediting: Second Extensions
Credit Requirements
Department of Clinical Psychology - Probation Policy
Department of Clinical Psychology - Review of Academic Progress
Diplomas
Disenrollment
Enrollment Services
Extended and Modified Programs of Study - Program Plans
Graduation and Completion of Degree Requirements
Instructor/Course Evaluations
Interim & Leave of Absence Policy
Internship/Practicum
Master's Level - Degree Candidacy Review
Off-Campus Program Closing
Prior Learning Defined
Readmission
Registration: Audit
Registration: Changing Your Registration
Registration: Dissertation & Doctoral Internships
Registration: Drop/Add
Registration: Failure to Register (All Students)
Registration: Interim & Leave of Absence Policy
Registration: Master's Project or Thesis
Registration: Masters & Doctoral Programs
Registration: Special Student Credits
Satisfactory Progress/Good Academic Standing
Special Student Status
Student Academic Records
Student Grievance Procedure
Supervised Independent Study
Teacher & Principal Certification - New Hampshire
Teaching Reciprocity
Transcripts
Waivers of Degree Requirements
Withdrawal and Tuition Refund Policy

Administrative Policies

Change of Address
Change of Name
Class Cancellations and Notification
Consensual Sexual Relationships with Antioch Employees
Official Communications to Enrolled Students
Sexual Harassment & Sexual Assault
Student Rights & Responsibilities and the Judicial Process

Campus Resources & Academic Support Policies

Academic Computer/Technology Requirement
Accessibility for Students with Disabilities
Bookstore
Campus Security Information
Career Services
Drug-Free Policy
Fax Machine
Holiday Policy
Library
Mailboxes
Medical Facilities
Parking
Pets
Phone & Student Calls
Psychological Services Center
Room Requests
Safety & Emergency Procedures
Smoking Policy
Student Health Insurance
Student Identification Cards
Student Lounge
Technology Mission Statement

Financial Policies

Comprehensive Fee
Financial Aid: Federal Work Study
Financial Aid: Satisfactory Progress/Good Academic Standing
Financial Aid: Student Employment/Work Study
Financial Aid: Student Loans
Financial Aid: Suspension of Financial Aid
Laboratory Fee
Liability Insurance Fee
Student Consumer Information
Tuition, Billing, and Payment Information
Veterans' Benefits


Academic & Enrollment Policies


Academic Dishonesty & Plagiarism

As a community of scholar-practioners, Antioch New England seeks to live and promote the principles of academic integrity. Accordingly, plagiarism and other forms of academic dishonesty are causes for concern and grounds for disciplinary measures.

“Plagiarize” is defined in Webster’s New Collegiate Dictionary as “...to steal and pass off (the ideas and words of others) as one’s own; to use (a credited production) without crediting the source; to present as new and original an idea or product from an existing source...” Plagiarizing includes not only taking direct quotes from written or oral sources without citation, but paraphrasing others’ ideas as well.

Students found to have plagiarized or engaged in other acts of academic dishonesty will receive a no credit for the course and may be subject to other disciplinary sanctions through regular academic department and institutional procedures for misconduct, including probation or disenrollment.

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Advanced Standing: Overview

  1. Antioch New England will credit prior learning achieved through recent coursework taken for graduate academic credit at an accredited institution and prior learning through various other life experiences. If you believe that you have achieved significant learning beyond your Baccalaureate degree, and want that learning to appear on your Antioch transcript, you may apply for Advanced Standing. We emphasize, however, that no credit will be awarded merely for life experiences, regardless of how subjectively valuable they may have been to you. Antioch New England will award credit only for the demonstrated learning achieved through prior experience which is consistent with your degree plan.
  2. A maximum of 25% of a master’s degree program,
    • 4 credits of a 32-credit program
    • 10 credits of a 40-credit program
    • 12 credits of a 50-credit program
    • 15 credits of a 60-credit program
    may be awarded for prior learning. Exceptions to this rule must be approved by the Academic Dean.
  3. The use of transfer credits toward a doctoral degree is only at the discretion of the Doctoral Program Director. Please see your academic department for further information.
  4. Transfer credits or credit for prior learning through life experience cannot be applied to reduce internship credits. Internship or practicum credits taken at another school may not be applied toward course requirements at Antioch New England.
  5. Earned graduate credits which have been applied toward another degree cannot be credited toward an Antioch degree through the advanced standing process.
  6. Courses taken at Antioch New England as a Special (non-matriculated) Student within five years of matriculation will automatically be applied to a student’s program, and are not considered transfer credits.
  7. Students who propose to shorten their program by one or two semesters upon submission of a program plan may be exempt from the minimum number of semesters required for their program.

Please Note: Students without Bachelor’s degrees must take a full 36, 40, 50 or 60 program as a matriculated student. Special Student credits earned will not be eligible for inclusion in the degree program.

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Advanced Standing: Fees for Assessment of Advanced Standing

Transfer Credit: $75 application fee
Life Experience Credits: $125 application fee plus
$100 per credit awarded

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Advanced Standing: Prior Learning Credit


Prior Learning Defined

Prior learning from life experience must meet a minimum of two initial tests:

  1. it must be equivalent to a graduate-level learning experience; and
  2. it must be relevant to your current degree program.

Prior learning is acquired from a variety of experiences, including:

  1. non-credit-bearing professional training experiences such as summer institutes, in-house training, workshops and professional development sponsored by employers;
  2. professional experiences such as job-related work projects, committee and task force work;
  3. volunteer work in community organizations or local government;
  4. significant personal experience such as travel;
  5. graduate work more than five years old;
  6. undergraduate courses taken after earning the bachelor’s degree;
  7. graduate work at an unaccredited institution.

Candidates for prior learning from life experience credits should be aware that some colleges and universities view life experience credit differently from classroom-based credit. Students considering transfer to, or additional graduate study at other institutions should make themselves aware of relevant transfer and admissions policies at those institutions before applying for prior learning credit.

Demonstration & Documentation:

Students who seek credit for learning derived from life experience must be able both to document their experience and demonstrate their learning.

Documentation is the provision of written materials, or other products, confirming that you have had certain experiences which resulted in learning. Examples of acceptable documentation would include: job descriptions, certificates of attendance or achievement; copies of speeches made or articles, papers or reports written, curriculum units designed, supporting letters from supervisors or colleagues.

Demonstration is the process by which you articulate the learning that has resulted from these experiences. Most demonstrations are in the form of essays, critiques or case studies.

Application for the crediting of prior learning proceeds in three phases:

Step I: Development and approval of a plan

  1. Meet with your advisor for a preliminary discussion on the content and process of the application.
  2. Identify and define the areas in which you have knowledge and/or skills that could be credited.
  3. Identify options for documenting and demonstrating your work.
  4. Submit to your advisor:
    1. an application form for advanced standing credit award for prior learning based on life experience (available in Registrar’s Office), listing the learning areas you plan to document.
    2. a plan for documenting each area of competence proposed for prior learning credit; and
    3. a plan for demonstrating competence in each area.
  5. Once approved by the advisor, all materials go to the chair of your academic department. S/he can either approve the submitted plan, propose modification, or recommend against the application.

Step II: Completion of Plan

Once the advanced standing plan has been given final approval by the department chairperson, you:

  1. obtain documentation of each area of competence;
  2. complete demonstration of each area of competence;
  3. assemble and submit a portfolio of all materials to the Vice President of Academic Affairs or his designee.

Step III: Approval of Credit

The chairperson of your department will review the portfolio and, as a general rule, will seek the counsel and review of faculty who have the requisite qualifications to evaluate your work, and make a final determination in the award of credit.

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Advanced Standing: Responsibilities of Participants

  1. The student has primary responsibility for determining areas of prior learning to be assessed, planning and gathering documentation, arranging for the demonstration of knowledge and/or skills, and completing all application materials. The student is expected to work closely with his/her advisor in the process.
  2. The advisor is responsible for guiding you in the development of your plan and documentation.
  3. The chair of your department is responsible for consultation in the planning process, for approval of the student’s plans for documentation and demonstration, for contact and designation of outside experts, and/or a Review Committee to review the student’s material, and for the overall supervision of the advanced standing process.
  4. Experts who agree to participate at the request of the chairperson are responsible for evaluating the student’s prior learning in their specific area of expertise.

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Advanced Standing: Timing of Applying for Advanced Standing

Students who wish to apply for advanced standing are advised to speak with their program director or department chairperson upon admission. An application should be obtained from the Registrar’s Office and completed during your first semester. Decisions on advanced standing will be made during your second semester and will take into account your first semester performance as well as all material submitted with your application.

If you anticipate that an award of advanced standing credits will shorten the number of semesters in the program, you must file a program plan with your advanced standing application. Please see your advisor for details. Program plan forms are available in your department and in the Registrar’s Office.

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Advanced Standing: Transfer Credit

For graduate level coursework taken for academic credit within the past five years at accredited institutions (only a grade of B or better will be accepted for transfer credit if the institution uses a traditional graded system of evaluation):

  1. You are responsible for submitting to your advisor the following:
    1. Transfer of Credit application form obtained from the Registrar’s Office;
    2. Course description(s);
  2. Official transcript(s) must be sent directly to the Registrar’s Office at Antioch New England from the institution—we will not accept “student issued” copies.
  3. The coursework must be related to your area of concentration and must have been earned within five years prior to your date of matriculation at Antioch New England. Credit for academic work which is more than five years old may be applied for as learning derived from experience.
  4. Continuing education units or professional development credits may not be transferred, but may be the basis for learning derived from life experience.
  5. If your advisor approves your application, it goes to the Department Chairperson and then to the Registrar for approval.
  6. The Registrar’s Office, will then post the credit(s) to your Antioch New England transcript, file the original copy in your permanent file and distribute other copies as designated on the application form. Transfer credits will then appear on your online academic credit history.

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Advanced Standing: Transfer Credit vs. Waiver of Course Requirements

A student usually transfers in coursework from other institutions with two objectives in mind: first, to take fewer courses at Antioch New England; and second, to pay less tuition for the degree. If the award of advanced standing allows you to finish your degree requirements in fewer semesters, upon submission of a program plan to the Registrar’s Office you may be exempt from the minimum number of semesters required in the program.

An alternative to transferring credits into the degree program is to request a waiver of a course or competency area requirement from the program director or chairperson of your department. This will allow you to take more elective credits in subjects that interest you, but will not lower the minimum number of credits you take at Antioch New England (40, 50 or 60).

Please Note: Waivers do not relieve you of the obligation of dropping a course for which you have registered. You must meet the official drop deadline (please see the drop deadlines listed in the course descriptions published each semester) to have the waived course dropped from your schedule.

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Advising

On entering a degree program, you will be assigned an advisor, who is a faculty member of your department.

Though we are committed to remaining small enough so that you will come to know most, if not all, faculty in your department, your advisor plays an especially important role. The extent of this role will vary from department to department, but certain elements remain constant.

Your advisor is the faculty member directly responsible for consulting with you throughout our educational processes. You may expect to work with other faculty members on your internship or practicum, SIS projects, curriculum design, and regular academic course work. However, your advisor will be expected to work with you to design your full program here, and to approve your registration form each semester.

If during the course of your time at Antioch you wish to change your advisor, you should discuss this request with him/her and your Department Chairperson. Such changes, which often come as a consequence of your increasing contact and affinity with the interest of another faculty member, can usually by accommodated if the faculty person to whom you wish to transfer as advisor is willing and is not already committed to a full advising load.

Questions about compliance with degree requirements, certification requirements, advanced standing applications may be directed to the Registrar as well as your advisor.

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Attendance & Residence

Students are expected to attend all scheduled classes (we keep our enrollment small by design) and each person admitted is expected to contribute to the learning of his or her peers. Credit may be denied for failure to regularly attend classes, and/or for missing a designated percentage of class meetings, as specified by each academic department.

Our programs are arranged so that students can live within the community in which they are doing their internship or practicum. However, each of our graduate students is required to complete a substantial portion of his or her program through classes, seminars and workshops. Only by rare exception are you permitted to pursue a program in which you do an extended portion of your study away from the Graduate School. Such an exception (e.g., studying abroad) requires that you petition your Department Chairperson for approval and be able to demonstrate that the quality of your learning will not be affected adversely if the petition is approved.

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Change of Program

If you wish to change your degree program once you have been admitted to Antioch New England, you must fill out a Change of Status form, have it signed by both your present Program Director and the Chairperson of the department you want to transfer, and submit it to the Registrar’s Office. In addition, you will be asked to complete a Program Plan form available in the Registrar’s Office.

If you are thinking of changing from one program of study to another, please be aware that your tuition schedule may change, or, because you will have to fulfill a new set of degree requirements, you may incur additional expenses. You should consult with your current advisor, the chairperson or program coordinator of the program you are interested in, and the Registrar and Director of Student Accounts to help you fully understand the academic and financial implications of changing your degree program.

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Course Crediting: Course Crediting Policies Overview

Antioch New England uses a credit/no credit system supplemented by faculty evaluation of four dimensions of your learning in all courses, SIS’s, and master’s projects.

The four dimensions evaluated are:

  1. class participation;
  2. mastery of course content;
  3. quality of documentation (papers, tests, and oral presentations); and,
  4. overall course performance (a summative category)

One of the following evaluative descriptors will be assigned in each of the four dimensions assessed:

  • Outstanding;
  • Excellent;
  • Very Good;
  • Good;
  • Satisfactory with concerns; or,
  • Unsatisfactory.

In assigning evaluative codes, faculty will be guided by the meanings attached to each rating in the chart of Evaluative Descriptors (PDF 161K).

Additional narrative comments will be provided to the student on or attached to the final paper or project presented for credit.

In order to receive credit for a course, you are required to verify that you have acquired proficiency in the specific learning objectives of the course. You must submit all required work to the instructor by the due date and the work must be of “satisfactory with concerns” quality or better in the category of Overall Course Performance.

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Course Crediting: Deadlines for Submission of Required Work

Fall & Spring:   last day of classes
Summer:   two weeks after the end of classes

The instructor then evaluates your work in accordance with the learning objectives stated in the course syllabus, and takes one of the following steps:

  1. awards credit for the course;
  2. returns your documentation and asks for revisions to the submission. In this case an extension will be granted to you to complete the work; or
  3. returns your documentation and awards No Credit.

Should a situation arise where you encounter difficulty in negotiating the revision of coursework and/or you believe that you have an academic grievance, you may make an appeal through the student grievance process.

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Course Crediting: Extension of Verification Deadlines

Unless your instructor specified an earlier date, submission of all required course work is due during the last week of the semester on the last class meeting day for each academic program. (Weekend and partial semester courses routinely have earlier deadlines.)

If you cannot complete the required work by the due date, an instructor may authorize an extension until each academic program’s first day of classes of the new semester. Extensions are granted at the discretion of the instructor - they are not an automatic right. You must fill out and give your instructor a Request for Extension of Verification Deadline Form (PDF 14K) (also known as a first extension or “green sheet”) before the due date of the required course work. If the extension is approved, the instructor will evaluate your work, complete an assessment and turn it in. If the extension is denied, documentation must be submitted to the instructor by the last day of class or you will receive no credit.

Faculty have been instructed to automatically award no credit to a student whose course work and documentation have not been received by the extension deadline. Individual faculty do not have the authority to award an extension beyond the current limitations.

Academic Work Covered By the Extension Policy

The extension deadlines apply to all courses, internships, practica and independent studies registered for. Deadlines for master’s projects and doctoral dissertations will continue to be governed by the institution’s policies on the time limits for completing degree requirements.

Master’s students must complete all degree requirements, including master’s projects, by their third prospective graduation or be subject to disenrollment. Doctoral students have a time limit of 7 years from time of entry to complete all degree requirements, including dissertations.

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Course Crediting: Internship/Practicum Crediting Policies

Internships and practica are evaluated on four dimensions:

  1. integration of theory & practice;
  2. professional-interpersonal skills;
  3. quality of documentation (work products and self-evaluation); and
  4. overall internship/practicum performance (a summative category).

In addition to the evaluation grid ratings, a narrative evaluation of student performance is done on an Internship/Practicum Verification Sheet (PDF 183K).

To receive credit for a practicum or internship, you must submit all required work and a Practicum/Internship V-Sheet to the instructor by the due date. Your work must be of “satisfactory with concerns” quality or better in the overall Practicum Performance Quality category.

For doctoral level internship/practicum guidelines, see departmental handbook.

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Course Crediting: No Credit

You will receive No Credit (NC) if:

  1. you are unable to submit satisfactory verification by the deadline specified by the instructor;
  2. you do not submit the required work, fail to negotiate an extension, and file the required extension forms by the appropriate deadlines
  3. you do not verify any credited learning activity you register for by the extension date granted;
  4. you fail to resubmit work on rejected coursework;
  5. you do not attend a course/workshop, fail to complete an SIS, or fail to complete an internship/practicum registered for, and do not submit a drop/add form by the end of the semester.

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Course Crediting: Reversals of no-credit assignment

Assignments of no credit for failure to obtain a first or second extension, or for failure to turn in all required work to the instructor by the extension deadlines may only be reversed for the following reasons:

  1. because an error has been made in the recording of the grade; or
  2. because the instructor has mistakenly reported that the required work was not received by the deadline.

Appeals must be based on grounds of recording or instructor reporting error, and must be filed within one year of the end of the semester in which the course was taken. No other grounds for appeal will be considered. After one year, the no-credit becomes permanently affixed to the student record and may not be changed for any reason.

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Course Crediting: Second Extensions

The school recognizes that in certain exceptional cases there may be extenuating circumstances that make it impossible for a student to meet the first extension deadline. Therefore, it is possible for a student to seek an additional period of time if the first deadline cannot be met.

The maximum time allowed for the second extension is:

Fall Semester:   Last day of classes for Spring Semester
Spring Semester:   First day of classes for Fall Semester
Summer Semester:   Last day of classes of Fall Semester
No extensions will be allowed beyond these dates.

Steps for Obtaining a Second Extension

Such extenuating circumstances will be the exception and must be acceptable to the faculty member and the Chairperson of the Department in which the student is enrolled. To be granted a second extension, a student must obtain a second extension form from the Registrar’s Office, and first, have it signed by the instructor. If the instructor is based at the Keene campus, the student must then deliver the form to the academic department offering the course for the Department Chair’s signature. If the instructor is not based on the Keene campus, provide him/her with a stamped envelope addressed to the Department Chair. If the chair approves the second extension, the student will be notified by receipt of the copy of the second extension.

Students who fail to obtain the permission of both the instructor and the department chair by filing a second extension form will automatically have a no credit (NC) assigned by the academic department offering the course.

Students who fail to submit required work to the instructor by the second extension deadline, will automatically have a no credit for the course recorded by the Registrar.

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Credit Requirements

Degree Minimum
MEd (Foundations of Education) 32
MEd (All others) 40
MA (Interdisciplinary Studies) 50
MS Environmental Studies 50
MS Clinical Psychology 90
MS Management 40
MA 60
PsyD (part-time internship in year 4) 114
PsyD (full time internship after year 4) 120
PhD (Environmental Studies) 81

PsyD Credit Requirements (Totals Per Year)*

Registration (Per Year)* Minimum
Years 1 - 4 30
(Year IV student on half-time internship) 24

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Department of Clinical Psychology
Probation Policy

  1. Satisfactory Progress

    To maintain satisfactory progress, students are expected to:
    1. Accumulate departmental credit hours, verified by credit reports, as follows:
      • End of year 1: 30-32 credit hours
      • End of year 2: 60-64 credit hours
      • End of year 3: 90-96 credit hours
      • End of year 4: 120-128 credit hours
      (with the exception of the student who takes a half-time internship in their fourth year; in which case the credit hours for year 4 are 24).
    2. Completion of the program within 7 years, consistent with the Program’s Statute of Limitations policy. (A student who has taken an approved leave or forced interim will have the maximum time frame for completion of the program extended for the length of the leave or interim period.)
    3. Be up-to-date on all program requirements including, but not limited to, completion of required courses and practica and the timely completion of Qualifying Examinations.
    4. Students must earn a rating of “Good” or better in the “Overall Course Performance” category for all courses except weekend workshops, in which “Satisfactory with Concerns” will constitute minimally satisfactory academic progress. The “Overall Course Performance” is the overall rating that a faculty member gives in their course evaluations. This is the rating that is used as the part of the probation policy that is automatically invoked.
  2. Academic Warning

    1. Academic Warning is considered a pre-probationary warning and can be assigned out of any academic review process [advisor meeting, special review, annual review].
  3. Academic Probation

    1. Probationary status indicates substandard performance which, if the pattern persists, would result in disenrollment from the doctoral program. Formal designation of probationary status is intended to alert the student and faculty to the severity of the problem, and to mobilize appropriate efforts to resolve it.
    2. Any of the following situations automatically trigger probationary status:
      1. Failure to complete the minimum required credits for each year as specified above. A student who has dropped a required course is failing to complete the minimum credit hours.
      2. Receipt of more than one “Overall Course Performance” rating of “Satisfactory with Concerns” in a semester length course.
      3. Receipt of one “No Credit” or “Unsatisfactory” in an “Overall Course Performance” rating in any course.
    3. A student may also be placed on Probation for any of a variety of other performance or conduct concerns, as an outcome of an Annual Review or Special Annual Review. Such concerns include but are not limited to issues surrounding interpersonal fitness, unprofessional behavior, ethical violations, lack of dissertation progress, a pattern of “Satisfactory with Concerns” or “Unsatisfactory” descriptors that are not in the “Overall Course Performance” area, problems on internship, etc. This may be done even if the student passes the course or practicum in which the problematic incident occurred and credit was received.
    4. Students will receive written or email notification of academic probation from the Office of Student Affairs within three weeks (counting only weeks when school is in session) after the determination of probationary status.
    5. Probationary status ends by:
      1. Retaking the courses that were problematic and achieving a “Good” or better in the “Overall Course Performance” rating. A successful retake establishes the student’s competence in the relevant domain, but it does not eradicate the earlier evaluation for purposes of cumulative review. In particular, the earlier evaluation will still be counted toward the total number of credits of S or U, which are among the triggers for special review.
      2. Attaining candidacy, which requires that all requirements up to the Fall of the fourth year be satisfactorily completed. In some circumstances candidacy may be granted if there is a viable plan for completing all outstanding elements of the program with the exception of the dissertation within the year prior to internship (e.g., completing a required workshop that was not done earlier). Students must obtain candidacy to apply for internships.
  4. Disenrollment

    1. Students are automatically recommended for disenrollment to the Antioch New England Registrar for failure to perform satisfactorily at the graduate level and/or make satisfactory progress towards the degree for any of the following reasons:
      1. Failure to meet the requirements for removal from Academic Probation by the end of the 6th year in the program.
      2. Receipt of an “Overall Course Performance” rating in two or more courses of “No Credit” or “Unsatisfactory”, including a retake of the same course.
      3. Accumulating a total of six (6) or more credits of U or a combination of eight (8) or more credits of “S” and “U” ratings in “Overall Course Performance.”
      4. d. By two failures of EITHER the Comprehensive Section of the Qualifying Examination or the Intervention Section of the Qualifying Examination (students would not be automatically recommended for disenrollment until they had failed two administrations of the same QE section).
    2. A student may also be recommended for disenrollment for other serious reasons according to the judgment of any academic review [advisor meeting, special review, annual review]. They include but are not limited to issues surrounding interpersonal fitness, unprofessional behavior, ethical violations, lack of dissertation progress, a pattern of ”Satisfactory with Concerns” or “Unsatisfactory” descriptors that are not in the overall area, problems on internship, etc. This may be done even if the student passes the course or practicum in which the problematic incident occurred and credit was received.
    3. Students will receive written or email notification of the recommendation for disenrollment from the Office of Student Affairs within three weeks (counting only weeks when school is in session, after the determination of that status.
    4. The disenrollment policy applies whether or not a student is currently or was previously on probation.

For further details regarding these guidelines, see the departmental handbook

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Department of Clinical Psychology
Review of Academic Progress

Your progress will be formally reviewed after each year of your program. An Annual Review at the end of the first and second years of the program will involve assessing your progress and identifying any areas of difficulty. A Degree Candidacy Review at the end of the third year of the program will examine the results of the Doctoral Qualifying Examination and input from your advisor, faculty, and practicum supervisors. Students satisfactorily passing this review will be certified as Doctoral Candidates and may proceed with their Doctoral Dissertation Project and be eligible to pursue application for internship. Additional review of student progress will be held as needed.

Should difficulties or deficiencies in your academic progress, in areas specified in the Department Handbook be identified as a result of a department Special and/or Annual Review, one or more of the following might be required of you:

  1. extensive consultation and academic progress review with your advisor (Advisor Review);
  2. a Special Review
  3. interim status in order to meet expectations set by the review;
  4. a probation period of closely supervised work followed by another review;
  5. recommendation to the Registrar for disenrollment from Antioch New England;

Where the faculty have questions about your academic competence and progress, the matter will be discussed with you before any administrative action is taken.

You will be informed in writing of the results of your reviews. All students have the right of due process and can appeal decisions of interim or disenrollment to the Chairperson of the Department of Clinical Psychology or, if necessary, the. Vice President for Academic Affairs (See Student Grievance Procedures). The decision to recommend disenrollment of a student for unsatisfactory academic progress can be made at any time during a student's program.

For further details regarding these guidelines, see the departmental handbook.

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Diplomas

A Diploma Order Form is forwarded to you along with instructions for graduating about three months before your expected graduation date. The Diploma Order Form is for confirmation of your name as it will appear on your diploma, the degree conferred, and the address to which the diploma will be sent. Return of the Diploma Order Form confirms your intention to graduate.

Student Accounts Office Note:
Your student account balance must be paid in full to receive your diploma.

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Disenrollment

A student’s enrollment may be terminated by the Graduate School for any of the following reasons:

  • Academic:

    • For failure to perform satisfactorily at the graduate level and/or make satisfactory progress towards the degree.
    • For failure to register for more than one expected semester without an authorized leave of absence.
    • For failure to graduate within the maximum time limit allowed by the graduate school.
  • Unprofessional Personal Conduct:

    • For failure to behave consistently with the codes of ethics of one’s profession, rules and regulations of the graduate school, or behaviors which seriously interfere with the overall learning environment.
    • For failure to uphold principles of academic honesty and integrity. (See Academic Dishonesty).
  • Financial:

    • For failure to meet tuition and financial obligations to the graduate school.

All disenrollments will be processed through the Registrar. Disenrollment may be appealed by following the student grievance procedure.

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Enrollment Services

Services that assist students enroll at the graduate school are provided by four departments—Admissions, Financial Aid, the Registrar’s Office, and the Student Accounts Office. These offices are staffed from 8:30 am to 4:30 pm, Monday through Friday, and may also be reached during off hours through First Class. Visit Student Services for helpful information for students, including current tuition and fees, how to apply for financial aid, academic calendars, course descriptions, how to order transcripts, and more. You may download a PDF, listing in detail all the services & functions performed by each office in the Enrollment Services group.

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Extended and Modified Programs of Study - Program Plans

All master’s programs have a minimum number of expected semesters and a specified expected study sequence (for example, four consecutive semesters; or five semesters, but only fall and spring terms with summers optional, etc.) Expected study sequences are described in detail in the tuition schedules.

Students with special circumstances requiring them to alter the expected study sequence must complete an Application for Extended or Modified Program of Study and an accompanying program plan form, which lays out the proposed plan of study, semester by semester.

There are a variety of circumstances under which a student might apply for this status:

  • Students unable to sustain a full credit load (8 or more credits each term) and need additional semesters beyond the minimum to complete degree requirements, for example. If part of an approved extended study plan, semesters with a credit load 7 or fewer credits will be charged at an extended rate, (see tuition and fees) rather than the full semester's tuition.
    Note: Extended rates are not available to students who exceed their program's academic credit maximum during one or more of their full-time semesters.
  • Students doing an internship or practicum at a location far enough away from ANE that they cannot take other classes/credits can file a program plan showing, for example, one 4-credit practicum semester, (at an extended rate) and an additional semester beyond the minimum number of semesters. This additional semester must be at the full time rate (8 or more credits) or at the 5-7 credit rate.
  • Students returning to finish a degree or obtain a NH teacher certification endorsement may only need a reduced credit load for one or two terms to finish their requirements.
  • Students with enough transfer or special student credits may also be able to modify their program in one of two ways - either to shorten their program by one semester, or to take a reduced credit load in one or more terms of their required minimum number of semesters. Extended rates are not available to students who exceed their academic credit maximum during one or more of their full time semesters.

Please Note:

  • Only students with transfer or special student credits taken not more than 5 years before matriculation are eligible to shorten their program or pay an extended rate for one or more of their minimum expected semesters.
  • Only students with approved modified programs of study on file in the Registrar’s Office are eligible for extended rate tuition.

Applications for extended or modified program status also may be picked up in your academic department or the Registrar’s Office. More information and instructions accompany the application.

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Graduation and Completion of Degree Requirements

Master’s Programs

Antioch New England officially confers degrees three times a year, in April, July and November. The dates are listed in the academic calendar. Our programs are designed so that you will graduate on the official graduation date following your last semester. Therefore, you may not be registered for credit during the semester you are to graduate. You will receive a letter with instructions, deadlines for receipt of final papers, and a Diploma Order Form about three months prior to your scheduled graduation date.

While the Registrar’s Office will notify you of anything missing from your file which is necessary for your graduation, you are ultimately responsible for getting the required materials and attending to the completion of your file by the deadlines speficifed in the academic calendar.

Be advised that deadlines are strictly adhered to—they provide us with adequate time for auditing and approving files.

If you cannot complete all degree requirements by the deadline and need an extension until the next scheduled degree conferral date, a Graduate Extension Fee will be assessed. This charge is necessary to cover the expense of maintaining your records.

Master’s students who register for credit for additional semesters will be assessed tuition as described on the tuition schedules (see tuition schedules to determine the minimum number of required semesters in your program as well as tuition rates).

Maximum Time Limit for Completing Master’s Degrees

All master’s candidates except those doing a thesis, are required to graduate by the fourth official graduation date (one year from date of the first scheduled graduation). Failure to do so will result in disenrollment unless you have received an extension granted by the Registrar and approved by your academic department. A request for exception to this policy must be submitted in writing prior to your fourth expected graduation date.

Students in Environmental Studies enrolled in a master’s thesis are allowed a total of 10 semesters to complete all degree requirements, including thesis.

Doctoral Programs

Antioch New England officially confers degrees three times a year, in April, July, and November. The dates are listed in the calendar at the beginning of this Handbook. Our programs are designed so that you will graduate on the official graduation date following your last semester of dissertation and/or internship. You will receive a letter with instructions, deadlines for passing draft review and taking your orals, and a Diploma Order Form about three months prior to your scheduled graduation date.

While the Registrar’s Office will notify you of anything missing from your file which is necessary for your graduation, you are ultimately responsible for getting the required materials and attending to the completion of your file by the deadlines specified in the academic calendar.

Be advised that deadlines are strictly adhered to—they provide us with adequate time for processing files.

Degrees are considered earned when all doctoral level credits have been earned, v-sheets and/or waivers for all required courses and internships and the dissertation cover sheet (signed by dissertation committee members) are all on file in the Registrar’s Office. The Registrar cannot confirm your degree has been earned until all necessary documentation is on file.

Maximum Time Limit for Completing the Doctoral Degree

Doctoral students are expected to complete all degree requirements, including the dissertation, within 7 years of entering the program. Those who have not graduated after seven years, will be disenrolled without right of appeal.

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Instructor/Course Evaluations

The Instructor/Course Evaluation forms:

  1. help the instructor evaluate his/her teaching effectiveness via student feedback;
  2. aid department administrators in evaluation and planning;
  3. help students make course decisions; and
  4. act as a check and balance on the credibility and integrity of the institution.

Before the last class meeting instructors will distribute these forms to the students to fill out (this usually takes about 15 minutes), and then collect them to return to the Registrar’s Office. Recent semester evaluations are kept in the library for community viewing. Earlier semesters’ evaluations are kept on record in the Registrar’s Office for a period of three years.

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Interim & Leave of Absence Policy

If you are a student in good standing and cannot study during a specific period of time due to unusual personal, professional or academic circumstances, you may be granted an Interim Status for one semester off, or a Leave of Absence, for up to three semesters (one year). To go on interim or leave of absence, you must fill out a Change of Status form, (available in the Registrar’s Office), and return it to the Registrar's Office by the registration deadline for the semester with appropriate payment.

Students granted interim or leave of absence are charged (see Master’s or Doctoral Level Fees), and the fee is due on the tuition deadline for the semester. A maximum of two interims or leaves of absence may be granted during your program. Students who fail to register as scheduled after two interims or leaves, will be disenrolled (dismissed) from the graduate school.

Students who fail either to register and pay tuition or request interim status by the continuing student registration deadline will automatically be placed on interim, and will be charged the normal interim fee. The semester will be counted as one of the two you are allowed during the course of your program. If you then fail to either register or request a second interim or a leave of absence, you will be subject to disenrollment.

Please note: students on interim or leave of absence may not attend classes, start or continue with internships/practica, or receive academic credit while on interim.

Students who request an interim or leave of absence after registering will be charged the appropriate fee, in addition to the semester’s tuition according to the following schedule:

Fall/Spring

Date COS Received by Registrar Amount of Tuition Owed
Prior to first day of the semester
(as defined in the academic calendar)
0%
During Weeks 1-8 Amount based on % of semester completed
After Week 8 100%

Summer

Date COS Received by Registrar Amount of Tuition Owed
Prior to first day of the semester
(as defined in the academic calendar)
0%
During Weeks 1-5 Amount based on % of semester completed
After Week 5 100%

If a student withdraws at the end of an interim or leave, all fees, including tuition, are non-refundable.

Students receiving Federal loan funds such as Perkins or Stafford Loans should see Return of Federal Funds Policy.

Addtional Interim And Leave Of Absence Policies for Doctoral Students (PsyD and PhD)
Doctoral students are required to complete a minimum of 4 years of full time study and pay 4 full year’s tuition. If you are a first through fourth year student in good standing and cannot study full time due to unusual personal, professional or academic difficulties, your department may require, or you may request one of the following options:

  1. Take a full year’s Leave of Absence. On leave of absence students are not registered for any courses, workshops, independent studies, or practica/internships. To go on leave, complete a Change of Status form, (available in the Registrar’s Office), filling in the appropriate section and signing the bottom, and submitting the department approved form to the Registrar by the registration deadline for the semester. Students granted a leave of absence are charged (See Doctoral Level Fees) and the fee is due on the tuition deadline for the semester. A student is limited to a maximum of two leaves of absence. If you fail to register after your second leave of absence, you will be disenrolled from Antioch New England.
  2. Take off one semester by going on Interim Status. Because the curriculum is built around a required sequence of two-semester courses, this option is not recommended for the Fall or Spring semesters or for the summer after the first year of study. Students may take the summers between years two and three or three and four without difficulty, however, as the courses may be made up the following summer. To go on interim, complete a Change of Status form, (available in the Registrar’s Office),filling in the appropriate section and signing the bottom, and submitting the department approved form to the Registrar by the registration deadline for the semester with appropriate payment (See Doctoral Level Fees). You are limited to a maximum of two interims or one interim and one leave of absence. If you fail to register after your second interim, you will be disenrolled from Antioch New England.
  3. Clinical Psychology students Only) Register for workshops only as a Matriculated Student with Less than half-time status. This option allows students to maintain academic contact with the institution during a leave of absence of two or three semesters. Students will pay the regular Leave of Absence fee (See Doctoral Level Fees). in addition to the per credit charge for each workshop. If you register for, and then officially drop a workshop, the tuition paid will be credited to your student account.

    Please be aware that being a less than half-time student does not qualify you for either new guaranteed student loans or deferment of payment of previous loans.
  4. (Clinical Psychology students Only) Request a Reduced Course Load for one year. In unusual circumstances, a student may be required by the Program, or request of the Chairperson of the Department of Clinical Psychology or his designee to take a reduced load of 4 to 6 credits per semester for a year. The decision on requests for reduced course load rests with the department. The tuition charge will be based on a per credit fee. Students should be aware that this status will be allowed only in rare circumstances, and the year cannot usually be counted towards the four years of full-time study requirement.

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Internship/Practicum

Master’s Degree Programs

You are required to earn a specific portion of your degree credits through demonstration of learning derived from a supervised internship or practica related to your degree program. (see Degree Requirements). You can satisfy this requirement in one of two ways: through placement in a suitable internship position or, in certain cases, through the use of your current employment. In the latter case, you must demonstrate to your faculty advisor that professional supervision will be available and that there will be an opportunity for substantial new learning for you in your field. Students in the Foundations of Education program, who are experienced, practicing teachers, will use their workplace as a practicum site.

The following general principles serve as a guide to Antioch New England’s internship or practicum component in all degree programs:

  1. A minimum of two semesters of internship or practicum is required of every student.
  2. A written contract, agreeing to the work (goals) to be completed in the internship or practicum, must be signed by you and a faculty member who will act as your internship/practicum advisor.
  3. Your learning objectives must be spelled out clearly at the outset of the internship or practicum, and be filed with the department.
  4. The process by which the Antioch faculty member will assess your achievement for your learning objectives must be spelled out in writing.
  5. The Antioch departmental representative may make one or more on-site visits per year, with the exception of the Department of Organization & Management. These visits are documented in writing and kept in the department records.
  6. The department is responsible for providing regular opportunities for you to meet with other students, under the supervision of a departmental faculty member, to examine your experiences and learning derived from the internship or practicum.
  7. The internship or practicum experience must be concurrent with the above opportunity to examine it.
  8. A written assessment by your internship or practicum site supervisor of your learning must accompany a verification sheet for each semester of internship or practicum.
  9. Departments may make use of self and on-site supervisor evaluations of the student’s learning in the internship or practicum.

The department is responsible for the distribution and collection of these materials. If the department wishes these to be included in your file, the department will attach them to the final verification sheet submitted to the Registrar.

Within the above framework, each program and department has designed its internship or practicum so as to achieve most effectively the desired learning from that department’s program. You need to be clear on the internship or practicum procedures, design, and requirements of your department.

Policies and procedures for the practicum in the Foundations of Education program may vary somewhat.

Doctoral Programs

For doctoral level internship/practicum guidelines, see departmental handbook detailing these guidelines.

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Master’s Level - Degree Candidacy Review

Degree Candidacy Review provides Antioch New England with an important mid-program evaluation of your work. The purpose of the Degree Review is to determine if you have demonstrated the ability to satisfactorily complete the program.

During your third semester of study your work will be reviewed by the Degree Review Committee, consisting of the Department Chairperson (or designated program faculty), the Academic Dean and the Registrar. You are not required to be present.

At the time of the review, you must have completed a minimum of twelve credits of faculty approved coursework, including at least one semester of internship or practicum. There should be a clear indication that you are making progress toward your degree. You cannot be passed to candidacy status unless these requirements have been met.

Please Note: If you do not meet the minimum credit requirements you may jeopardize your financial aid. (See Satisfactory Progress for more information).

Upon successful review, the Committee will advance you to candidacy status. You must be passed to candidacy status in order to graduate.

If you are not passed to candidacy status due to insufficient course verification on file, a late start in your internship or practicum work, or inadequate performance in your work, the Committee may require one or more of the following:

  1. a probation period of closely supervised work followed by a second review;
  2. extensive consultation and professional program review with your advisor;
  3. interim status with a deadline for catching up on unverified course work before being permitted to register for classes the next semester;
  4. disenrollment from Antioch New England.

You will be informed of the results of your Degree Candidacy Review. All students have the right of due process, and can appeal recommendations for interim or disenrollment to the Degree Candidacy Review Committee or the President. The decision to disenroll a student for unsatisfactory progress can be made at any time during a student’s program.

In addition to Degree Candidacy Review, individual academic departments have policies and procedures for monitoring student progress and academic standards.

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Student Handbook 2008-2009 - Handbook - Antioch University New England

Off-Campus Programs Closing

The Education Department at Antioch University New England (ANE) offers cohort model, site-based Experienced Educator programs, where required courses are held at off-campus sites in New Hampshire, Vermont and Maine during the fall and spring semesters, and at the ANE campus in Keene during the summer term. Once an off-campus Experienced Educator site is launched, Antioch New England will continue to offer its fall and spring curriculum at those sites, until the last scheduled semester of study for that cohort. Students unable to complete their degrees while the site is in operation, due to extenuating circumstances such as serious illness or family emergency, will be offered the opportunity to complete the program at another site, at the Keene campus, or through a combination of independent and/or online study.

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Advanced Standing: Prior Learning Credit


Prior Learning Defined

Prior learning from life experience must meet a minimum of two initial tests:

  1. it must be equivalent to a graduate-level learning experience; and
  2. it must be relevant to your current degree program.

Prior learning is acquired from a variety of experiences, including:

  1. non-credit-bearing professional training experiences such as summer institutes, in-house training, workshops and professional development sponsored by employers;
  2. professional experiences such as job-related work projects, committee and task force work;
  3. volunteer work in community organizations or local government;
  4. significant personal experience such as travel;
  5. graduate work more than five years old;
  6. undergraduate courses taken after earning the bachelor’s degree;
  7. graduate work at an unaccredited institution.

Candidates for prior learning from life experience credits should be aware that some colleges and universities view life experience credit differently from classroom-based credit. Students considering transfer to, or additional graduate study at other institutions should make themselves aware of relevant transfer and admissions policies at those institutions before applying for prior learning credit.

Demonstration & Documentation:

Students who seek credit for learning derived from life experience must be able both to document their experience and demonstrate their learning.

Documentation is the provision of written materials, or other products, confirming that you have had certain experiences which resulted in learning. Examples of acceptable documentation would include: job descriptions, certificates of attendance or achievement; copies of speeches made or articles, papers or reports written, curriculum units designed, supporting letters from supervisors or colleagues.

Demonstration is the process by which you articulate the learning that has resulted from these experiences. Most demonstrations are in the form of essays, critiques or case studies.

Application for the crediting of prior learning proceeds in three phases:

Step I: Development and approval of a plan

  1. Meet with your advisor for a preliminary discussion on the content and process of the application.
  2. Identify and define the areas in which you have knowledge and/or skills that could be credited.
  3. Identify options for documenting and demonstrating your work.
  4. Submit to your advisor:
    1. an application form for advanced standing credit award for prior learning based on life experience (available in Registrar’s Office), listing the learning areas you plan to document.
    2. a plan for documenting each area of competence proposed for prior learning credit; and
    3. a plan for demonstrating competence in each area.
  5. Once approved by the advisor, all materials go to the chair of your academic department. S/he can either approve the submitted plan, propose modification, or recommend against the application.

Step II: Completion of Plan

Once the advanced standing plan has been given final approval by the department chairperson, you:

  1. obtain documentation of each area of competence;
  2. complete demonstration of each area of competence;
  3. assemble and submit a portfolio of all materials to the Vice President of Academic Affairs or his designee.

Step III: Approval of Credit

The chairperson of your department will review the portfolio and, as a general rule, will seek the counsel and review of faculty who have the requisite qualifications to evaluate your work, and make a final determination in the award of credit.

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Readmission

If you have withdrawn from Antioch New England, and wish to reenter the same degree and program within five years of withdrawing, you must:

  1. Request readmission in writing from the Registrar,
    and
  2. be interviewed and accepted by the program director,
    and
  3. Pay prior balance, if any

If approved for reentry, you will be assessed a readmission fee, payable at the time your tuition is due.

If you wish to reenter five years or more after withdrawing, or wish to enter a different degree program you must submit a new Application for Admission to the graduate school. Please see a member of the Admissions Office for details. Applicants for readmission will be subject to a readmission fee (see Fees).

Students must satisfy the degree/curriculum requirements in exsistence at the time of their re-entry.

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Registration: Audit

In order for an audited course to appear on your transcript, you have to meet all course requirements except for the submission of documentation which is required for credit. Therefore, you have to register as an auditing student and attend all class sessions.

Students who register for credit have priority for admission to classes over students who register for audits.

Students may change at any time during the semester from credit to audit only if there is or was no waiting list for the course.

Class Lists

If your name does not appear on a class list, you will not receive credit for that course. To have your name added to a class list after registration, you must officially add the course - during the Summer and Fall semesters, by accessing online web registration. If the course you wish is full, you may add your name to the waiting list.

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Registration: Changing Your Registration

Any changes to your schedule (this includes audits), must be done by you online on myAntioch, as your transcript is derived from your registration form from each semester. Please note that failure to meet requirements for dropping a course will mean that this course will stay on your record as a withdrawal or no credit.

Please Note: Requests for substantive changes to a student’s transcript, i.e., those involving the inclusion or exclusion of courses, including assignment of no credits and withdrawals after drop deadline, must be made within 1 calendar year from the end of the semester in which the course appears. After one year, no requests for changes will be considered.

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Registration: Dissertation & Doctoral Internships

Students registered for full or half-time internships and/or for dissertation will be considered full-time students for new loan and loan deferment purposes. You must register for dissertation until and including the semester your orals are held. If you pass your orals prior to the first day of classes, and deposit your dissertation prior to the end of the drop/add period of the new semester, your dissertation advising fee will be refunded for the new semester. However, if you are a financial aid recipient for that semester, the amount will be returned to your lending institution.

Students must register and pay the Internship Advising Fee for each term they are engaged in a doctoral internship.

Please Note: Failure to register for and pay the fee for dissertation advising by the first day of classes will result in disenrollment from ANE.

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Registration: Drop/Add

How to Add a Course

Students may add a course through online web registration on myAntioch. Full instructions are available in the ANE Guide to Online Web Registration.

When to Add a Course

The deadlines for adding are:
Full semester courses:
Fall & Spring:   Third Friday of the semester
Summer:   Second Friday of the semester
All other partial semester courses:   Before the first meeting

How to Drop a Course

Courses, workshops, internships, practica, and independent studies may all be dropped through online web registration on myAntioch. Full instructions are available in the ANE Guide to Online Web Registration.

When to Drop a Course

The deadlines for Official Drops are:
Full semester courses:
Fall & Spring:   Third Friday of the semester
Summer:   Second Friday of the semester
All other courses:   One week before the course begins

Courses dropped after the official deadlines up through the last day of classes will be considered Withdrawal After Drop Deadline (WD), remain on your academic record.

WD drops appear on your working transcript, but do not appear on the final official transcript. A course may not be dropped, either officially or unofficially, after the last day of the semester.

Failure to email a request to the Registrar's Office for a Withdrawal after the drop deadline by the end of a semester for a course or workshop you did not attend will result in your getting No Credit (NC) for which you are financially liable.

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Registration: Failure to Register (All Students)

Students (except those on dissertation) who fail either to register or pay tuition by the first day of classes will automatically be placed on interim. If this happens you will be charged the normal interim fee, and the semester will be counted as one of the two you are allowed during the course of your program.

Students who go on interim after the first day of classes will be charged an interim fee, plus a portion of the semester’s tuition Interim & Leave of Absence Policy.

Master’s candidates doing Master’s Projects, and doctoral students in the dissertation phase of their programs who have not yet completed and had their dissertations approved by the faculty must be registered for dissertation/master’s project advising by the first day of classes of each semester. Dissertation students who fail to register will be subject to disenrollment.

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Registration: Interim & Leave of Absence Policy

If you are a student in good standing and cannot study during a specific period of time due to unusual personal, professional or academic circumstances, you may be granted an Interim Status for one semester off, or a Leave of Absence, for up to three semesters (one year). To go on interim or leave of absence, you must fill out a Change of Status form, (available in the Registrar’s Office), and return it to the Registrar's Office by the registration deadline for the semester with appropriate payment.

Students granted interim or leave of absence are charged (see Master’s or Doctoral Level Fees), and the fee is due on the tuition deadline for the semester. A maximum of two interims or leaves of absence may be granted during your program. Students who fail to register as scheduled after two interims or leaves, will be disenrolled (dismissed) from the graduate school.

Students who fail either to register and pay tuition or request interim status by the continuing student registration deadline will automatically be placed on interim, and will be charged the normal interim fee. The semester will be counted as one of the two you are allowed during the course of your program. If you then fail to either register or request a second interim or a leave of absence, you will be subject to disenrollment.

Please note: students on interim or leave of absence may not attend classes, start or continue with internships/practica, or receive academic credit while on interim.

Students who request an interim or leave of absence after registering will be charged the appropriate fee, in addition to the semester’s tuition according to the following schedule:

Fall/Spring

Date COS Received by Registrar Amount of Tuition Owed
Prior to first day of the semester
(as defined in the academic calendar)
0%
During Weeks 1-8 Amount based on % of semester completed
After Week 8 100%

Summer

Date COS Received by Registrar Amount of Tuition Owed
Prior to first day of the semester
(as defined in the academic calendar)
0%
During Weeks 1-5 Amount based on % of semester completed
After Week 5 100%

If a student withdraws at the end of an interim or leave, all fees, including tuition, are non-refundable.

Students receiving Federal loan funds such as Perkins or Stafford Loans should see Return of Federal Funds Policy.

Addtional Interim And Leave Of Absence Policies for Doctoral Students (PsyD and PhD)
Doctoral students are required to complete a minimum of 4 years of full time study and pay 4 full year’s tuition. If you are a first through fourth year student in good standing and cannot study full time due to unusual personal, professional or academic difficulties, your department may require, or you may request one of the following options:

  1. Take a full year’s Leave of Absence. On leave of absence students are not registered for any courses, workshops, independent studies, or practica/internships. To go on leave, complete a Change of Status form, (available in the Registrar’s Office), filling in the appropriate section and signing the bottom, and submitting the department approved form to the Registrar by the registration deadline for the semester. Students granted a leave of absence are charged (See Doctoral Level Fees) and the fee is due on the tuition deadline for the semester. A student is limited to a maximum of two leaves of absence. If you fail to register after your second leave of absence, you will be disenrolled from Antioch New England.
  2. Take off one semester by going on Interim Status. Because the curriculum is built around a required sequence of two-semester courses, this option is not recommended for the Fall or Spring semesters or for the summer after the first year of study. Students may take the summers between years two and three or three and four without difficulty, however, as the courses may be made up the following summer.
    To go on interim, complete a Change of Status form, (available in the Registrar’s Office),filling in the appropriate section and signing the bottom, and submitting the department approved form to the Registrar by the registration deadline for the semester with appropriate payment (See Doctoral Level Fees). You are limited to a maximum of two interims or one interim and one leave of absence. If you fail to register after your second interim, you will be disenrolled from Antioch New England.
  3. (Clinical Psychology students Only) Register for workshops only as a Matriculated Student with Less than half-time status. This option allows students to maintain academic contact with the institution during a leave of absence of two or three semesters. Students will pay the regular Leave of Absence fee (See Doctoral Level Fees) in addition to the per credit charge for each workshop. If you register for, and then officially drop a workshop, the tuition paid will be credited to your student account.
    Please be aware that being a less than half-time student does not qualify you for either new guaranteed student loans or deferment of payment of previous loans.
  4. (Clinical Psychology students Only) Request a Reduced Course Load for one year. In unusual circumstances, a student may be required by the Program, or request of the Chairperson of the Department of Clinical Psychology or his designee to take a reduced load of 4 to 6 credits per semester for a year. The tuition charge will be based on a per credit fee. Students should be aware that this status will be allowed only in rare circumstances, and the year cannot usually be counted towards the four years of full-time study requirement.

Emergency Medical Leave for Dissertation Students

Doctoral level students who have completed all required coursework and are working on dissertations are expected to register for dissertation advising each semester after completion of course work, and are not allowed to take semesters off through the interim or leave of absence procedure. The only exception to this policy is when a severe medical condition incapacitates a student for performing the research and writing necessary for work on the dissertation.

In order to be eligible for a medical interim, the student must submit a letter from his or her physician certifying the incapacity for academic work, along with a change of status form. Emergency medical leaves will be granted for only one semester at a time. If at the end of one semester the student is still unable to study, a new change of status form and accompanying new medical certification of incapacity must be filed. No more than three (3) semesters of medical leave will be granted.

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Registration: Master’s Project or Thesis

Master’s degree candidates whose programs require them to do a master’s project, or those who elect to do so, are expected to register for Master’s Project credit by their last expected semester in the program:

  • All Environmental Studies Programs by the 5th semester;
  • Waldorf Program by the 5th semester;
  • Integrated Learning non-certification students by the 4th semester;
  • Experienced Educators Program by the 6th semester.

If the project or thesis has not been completed by the end of their last expected semester, students must register for Master’s Project or Thesis Continuation for each successive semester until the project has been completed and credited.

Students registering for Master’s Project or Thesis Continuation will be considered half-time students for loan deferment purposes.

Students who are required to or elect to do a thesis or master’s project are not eligible to take an interim or leave of absence after their last expected semester of classes in the program.

Thesis & Master’s Project Continuation Charges

Students who matriculated prior to Summer ’07 will be charged a Graduation Extension Fee if their project is not credited in time for the next scheduled graduation (degree conferral) date, and for each successive graduation date missed.

Students who matriculate in Summer ’07 and after will be charged a Master’s Project/Thesis Continuation Fee for each semester following their last expected semester. If the project is credited by the end of the drop/add period of the new semester, the fee for that semester will be refunded. However, if you are a financial aid recipient for that term, the amount will be returned to the lending institution.

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Registration: Master’s & Doctoral Programs

When

Continuing degree and certificate students register on the web during the last month of each semester for the following semester (e.g., students register for the Fall during the Summer). Check the Academic Calendar for specific dates and deadlines. Course Selection Instructions, Course Listings, and Course Descriptions are available on the Registrar’s Office web site at least two weeks before the registration deadline.

Tuition bills will be sent from the Student Accounts Office at least three weeks prior to the registration deadline. Upon completion of payment arrangements, students will be financially cleared to access registration. Students who do not register or submit a Change of Status Form by the registration deadline will automatically be placed on interim status and charged accordingly. Continuing students will be allowed to register late through the end of the drop/add period, and will be charged a late registration fee (and late payment fee if applicable).

New Students register on the web and pay during the month before their first semester begins and attend an in-person orientation prior to the beginning of classes (See Academic Calendar).

Information will be sent incoming students on accessing course selection instructions, course listings and the ANE Online Web Registration Guide.

How

Instructions for accessing and completing online (web) registration can be found on the Registrar’s Office web pages at http://www.antiochne.edu/registrar/registration.cfm

Registering for courses obligates the student for payment of applicable tuition, fees, and other charges on a student’s account. Failure to attend courses does not constitute withdrawal from Antioch or exemption from tuition payment.

The student is considered to be enrolled for the semester as of the first day of the semester (as defined in the academic calendar). This date is separate from the first class meeting.

To register, your student account must be in good standing. Current Students must have a zero balance, an approved payment plan in good standing through Tuition Management Systems, or a balance that is covered by approved Financial Aid.

Please Note: If you are not officially registered and on class lists, you may not attend classes or continue with internships or practica. No academic credit may be earned in a semester in which a student is not officially registered or on interim or leave of absence.

Be sure to register online for all courses for both credit and audit, and internship or practicum.

You will be registered for Supervised Independent Studies (SISs) if the Registrar’s Office receives your faculty approved contract by the required deadlines (see section on SISs).

Please Note: Classes with fewer than ten students will be subject to cancellation at the discretion of Department Chairpersons. Students affected will be notified.

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Registration: Special Student Credits

Credits earned at Antioch New England within five years prior to matriculation will automatically be applied to a student’s master’s degree program as electives or course/competency area requirements as appropriate, except in the case of non-BA applicants. Exceptions to the five-year rule may be made by the Vice President for Academic Affairs or his designee.

Courses taken more than five years before matriculation are not eligible for inclusion in the degree program.

Special student courses considered as part of a non-BA applicant’s admissions portfolio cannot be counted toward fulfillment of degree requirements.

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Satisfactory Progress/Good Academic Standing

According to the Education Amendments of 1976, a student shall be entitled to receive Federal Student Assistance benefits only if “that student is maintaining satisfactory progress in the course of study she/he is pursuing, according to the standards and practices of the institution.”

Antioch New England uses the following guidelines for determining satisfactory progress: Students in all master’s programs will be reviewed by the Registrar after their second term of study. The review usually takes place in the middle of the third semester, allowing time for verification sheets to be received from instructors. At this time all students, except those in extended programs studying half time, must have a minimum of 12 credits verified. Extended master’s students must have a minimum of 7 credits verified. Students who miss their first expected graduation date should be aware that repayment of Stafford Loans will be based on the date of less-than-half-time status, not the next expected graduation date.

Students whose programs extend beyond five terms will be reviewed in each successive third term. After their fifth term of study, students must have a minimum of 24 credits verified. Extended students must have 14 credits verified.

Doctoral students will be reviewed in each of their four years, after two full terms of study (usually the Spring semester). The minimum number of credits required after completion of the second semester of each year of study for those students doing practicum is the same as for Master’s level students, i.e., 12 credits. Doctoral students doing internships are required to ha